The Records Division is comprised of Police Clerk Tracy Thompson. She are responsible for the storage of all police reports, accident reports, and special files that involve some action regarding police activity. Individuals may request police reports between the hours of 9:30 AM and 3:30 PM, Monday through Friday.
Reports can be requested in person by filling out a request slip at the Penns Grove Police Department or via email at [email protected] If out of state and needing to request a report, please mail any/all request in writting with a self addressed stamped envelope to the address below.
PLEASE BE AWARE: An Officer stating that a report will be completed the next day does not ensure that the report will be available for pick up, BEFORE coming to Penns Grove Police Department, please contact the Records Division to check the status of its availablity. Please bear in mind, Officers do their upmost to ensure reports are completed in a timly fashion, however, they can not predict the future of how many citizens will require their assistance. Please be patient.
During holidays and/or after hours of operation, please leave a detailed message for Police Clerk Thompson at (856) 299-0056 Ext 122. To ensure a prompt response, when leaving a message it is helpful to include as much detail as possible, such as; the type of report being requested, name of person requesting report(s), phone number where you can be reached. Please allow five (5) to (7) business days waiting period between the time of the request and receiving the report. Reports are available for pickup at the Penns Grove Police Department. There is no fee for involved parties requesting accident reports in person. However, accident reports are available by mail by sending a self addressed stamped envelope to the police department at the following address:
Penns Grove Police Department
ATTN: Records Division/Accident Reports
1 State Street
Penns Grove, NJ 08069
* Fax reports ARE NOT available from the Records Division.
All requests for discovery by insurance companies and attorneys representing clients must be made in writing, specifying what is requested of the department for compliance with the request and must be made on official letterhead from the firm or individual requesting such documents. Defendant request for discovery must also be in writing, with judge approval and made in the same fashion as above. All fees regarding discovery requests are governed by ordinance and are on a sliding scale based on total documents requested, media reproduction cost, time required for request, etc. Fees for specific requests are available by contacting the Records Division at 856-299-0056 Ext 122.
A request for documents under the Open Public Records Act (OPRA) can be made in person or via telephone through the Penns Grove Township Clerk’s Office. OPRA prohibits the release of identifying information under certain circumstances. The Police Department will withhold suspect or other information considered sensitive so as not to jeopardize a criminal investigation. Any request will be reviewed by the Division Supervisor for compliance with the act and processed in a timely fashion according to the law.